Privacy Policy

I respect your personal information and will only ask you for what information I need from you. I will look after it in the same way I would want mine looking after, keeping it secure! I will only share it with others when I need their help to deliver my service to you (such as my professional printing laboratory, which may need your name and address to post your purchases, my CRM system, and second shooters). Be assured that I will never share your information in any other circumstances – nor will I sell it on elsewhere! Here are more details :

This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR), which promotes fairness and transparency for all individuals in respect of their data. This privacy policy applies to all data I process, and by using Anna Wood Education Photography and Film, you consent to my collection and use of such data. As a data controller, I collect a variety of data to deliver my services, and I will manage your data transparently, fairly, and securely. I may ask you to provide us the following data –First and Last Name / Address / Postcode, Telephone Number(s) / Email / IP Address/Photographs and other information required to carry out the work you have commissioned me to do (e.g. details of your parents address if this is where you are getting ready for your wedding). Being a photographic business, I also create and manage images as per my contractual agreement(s). I use the above data to deliver my service to you, for marketing purposes, to personalise your experience, to provide account access, etc.  I collect this data on the following lawful basis to arrange or fulfil a Contract. When you visit my website, I also collect Cookies. These are small pieces of data that Websites send to a user’s computer and are stored on the user’s Ib browser. They are designed to enable the Website to remember information, such as what a user might have put in a shopping cart for example. This helps us to personalise your experience and for marketing purposes.

  1. Which third parties do I share Personal Data with? 

I share personal data with the following third parties. Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield. 

Google – data is transferred outside of the European Economic Area, Gmail – data is transferred outside of the European Economic Area, My accountant – data is not transferred outside of the European Economic Area, 17-hats (my online database and management system) – – data is transferred outside of the European Economic Area, Stripe – data is transferred outside of the European Economic Area, The relevant album/print labs if you purchase a product – – data is not transferred outside of the European Economic Area, Wix (website host) – data is transferred outside of the European Economic Area, Pixieset (online gallery system) – data is transferred outside of the European Economic Area, Pixellu (video slideshow creator­) – – data is not transferred outside of the European Economic Area. 

There are also certain situations in which I may share access to your data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule, or regulation. In addition to the companies listed above, if the work you have commissioned me to do involves the hiring of a second shoot, relevant information will be shared with them also. 

  1. Why do I share your Personal Data with the above?

I share your data to deliver my service to you and complete any orders or purchases, to keep correct records by UK law and in order to carry out commissioned work. I use photographs for marketing purposes. I may transfer personal data to a country outside of the European Economic Area (EEA) if necessary e.g. if a third party I utilise could have servers located outside of the EEA. If this is the case, I will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU’s guidelines. You can see above where I send data outside of the EEA and on what basis I do so. 

  1. How do I keep your data secure?

All of your data is password protected, and I use two-factor authentication where possible. In the unlikely event of a criminal breach of my security, I will inform the relevant regulatory body within 72 hours, and if your data are involved in the breach, I will also inform you.

  1. Changes to my privacy policy and control

I may change this privacy policy from time to time. When I do, I will let you know by changing the date on this policy and notifying customers of only significant changes. By continuing to access or use my services after those changes become effective, you agree to be bound by the revised privacy policy.

  1. You have the following rights – – the right to be informed about the collection and use of your data – the right of access to your data and any supplementary information – the right to have any errors in your data rectified – the right to have your data erased – the right to block or suppressing the processing of your data – the right to move, copy or transfer your data from one IT environment to another – the right to object to processing of your data in certain circumstances, and – rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual). I also give you the option to manage your data via email, telephone, or by writing to me. While I do not hold personal data any longer than I need to. The duration will depend on your relationship with us and whether it is ongoing. I may keep some of your written data for up to 7 years after my working contract with you has finished for Tax legislation purposes etc. Images will be kept online for 3 months and offline for 12 months, after which they will be deleted. The only exception to this is images that you have agreed can be used in marketing (if applicable), which may be kept indefinitely. 

 

COOKIE POLICY

I use a variety of Cookies on my website (you can find out more about Cookies at www.aboutcookies.org). I use Google Analytics Cookies to keep track of how my visitors are using the site. The user data is anonymous.

Updated Feb 25